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This handy all-in-one guide covers all the essentials, the new features, how to analyze data with Excel, and much more. The featured minibooks address Excel. Covers the changes in the newest version as well as familiar tasks, such as creating and editing worksheets, setting up formulas, and performing statistical.

Excel 2013 all-in-one for dummies pdf free download.Excel 2013 All In One For Dummies

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Founded in by MdjMiah,eBookmela has come a long way from its beginnings as a university project. We hope you enjoy our products as much as we enjoy offering them to you. Sincerely, MdjMiah. Delivered by FeedBurner. Neil Parsons May 2, Save Saved Removed 0. Like Score 0. Buy from Stores. Attention Please! Name First Last. Enter Email Confirm Email. This field is for validation purposes and should be left unchanged. Description of this book. We will be happy to hear your thoughts. Leave a reply Cancel reply You must be logged in to post a comment.

About Us. Chapter 5 is all about printing your spreadsheets, a topic that ranks only second in importance to knowing how to get the data into a worksheet in the first place. As you expect, you find out not only how to get the raw data to spit out of your printer but also how to gussy it up and make it into a professional report of which anyone would be proud.

This book is all about calculations and building the formulas that do them. Chapter 2 takes up the subject of preventing formula errors from occurring and, barring that, how to track them down and eliminate them from the spreadsheet. This chapter also includes information on circular references in formulas and how you can sometimes use them to your advantage. Chapters 3 through 6 concentrate on how to use different types of built-in functions.

Chapter 3 covers the use of date and time functions, not only so you know what day and time it is, but actually put this knowledge to good use in formulas that calculate elapsed time. Chapter 4 takes up the financial functions in Excel and shows you how you can use them to both reveal and determine the monetary health of your business. Chapter 5 is concerned with math and statistical functions of which there are plenty.

Chapter 6 introduces you to the powerful group of lookup, information, and text functions. Here, you find out how to build formulas that automate data entry by returning values from a lookup table, get the lowdown on any cell in the worksheet, and combine your favorite pieces of text. Book IV looks at the ways you can share your spreadsheet data with others. Chapter 1 covers the important issue of security in your spreadsheets. Here, you find out how you can protect your data so that only those to whom you give permission can open or make changes to their contents.

Chapter 2 takes up the subject of building and using hyperlinks in your Excel spreadsheets the same kind of links that you know and love on web pages on the World Wide Web. This chapter covers how to create hyperlinks for moving from worksheet to worksheet within the same Excel file as well as for opening other documents on your hard drive, or connecting to the Internet and browsing to a favorite web page.

This chapter also discusses the variety of ways to share your workbooks files, all the way from inviting people to review or even edit them from your SkyDrive, attaching them to e-mail and instant messages, presenting them in online meetings, to publishing them on your social network pages such as Facebook, LinkedIn, Twitter, and the like. Book V focuses on the graphical aspects of Excel. Chapter 1 covers charting your spreadsheet data in some depth. Chapter 2 introduces you to all the other kinds of graphics that you can have in your spreadsheets.

These include graphic objects that you draw as well as graphic images that you import, including clip art included in Microsoft Office, as well as digital pictures and images imported and created with other hardware and software connected to your computer. Book VI is concerned with the ins and outs of using Excel to maintain large amounts of data in what are known as databases or, more commonly, data lists. Chapter 1 gives you basic information on how to set up a data list and add your data to it.

This chapter also gives you information on how to reorganize the data list through sorting and how to total its numerical data with the Subtotal feature.

Chapter 2 is all about how to filter the data and extract just the information you want out of it a process officially known as querying the data. Here, you find out how to perform all sorts of filtering operations from the simplest, which involves relying upon the AutoFilter feature, to the more complex operations that use custom filters and specialized database functions.

Finally, you find out how to perform queries on external data sources such as those maintained with dedicated database management software for Windows such as Microsoft Access or dBASE as well as those that run on other operating systems such as DB2 and Oracle. Chapter 1 looks at the various ways to perform what-if scenarios in Excel. These include analyses with one- and two-input variable data tables, doing goal seeking, setting a series of different possible scenarios, and using the Solver add-in.

Chapter 2 is concerned with the topic of creating special data summaries called pivot tables that enable you to analyze large amounts of data in an extremely compact and modifiable format. Here, you find out how to create and manipulate pivot tables as well as build pivot charts that depict the summary information graphically.

Chapter 1 introduces you to the use of the macro recorder to record tasks that you routinely perform in Excel for later automated playback. You also find out how to use the Visual Basic Editor to write custom functions that perform just the calculations you need in your Excel spreadsheets. This book follows a number of different conventions modeled primarily after those used by Microsoft in its various online articles and help materials.

Throughout the book, you may find Ribbon command sequences using the shorthand developed by Microsoft whereby the name on the tab on the Ribbon and the command button you select are separated by arrows, as in. This is shorthand for the Ribbon command that copies whatever cells or graphics are currently selected to the Windows Clipboard. Some of the Ribbon command sequences involve not only selecting a command button on a tab but then also selecting an item on a drop-down menu.

In this case, the drop-down menu command follows the name of the tab and command button, all separated by vertical bars, as in.

This is shorthand for the Ribbon command sequence that turns on manual recalculation in Excel. The book occasionally encourages you to type something specific into a specific cell in the worksheet. When I tell you to enter a specific function, the part you should type generally appears in bold type. You then, of course, still have to press the Enter key or click the Enter button on the Formula bar to make the entry stick.

Occasionally I give you a hot key combination that you can press in order to choose a command from the keyboard rather than clicking buttons on the Ribbon with the mouse. Both of these hot key combos save workbook changes. With the Alt key combos, you press the Alt key until the hot key letters appear in little squares all along the Ribbon. At that point, you can release the Alt key and start typing the hot key letters.

Hot key combos that use the Ctrl key are of an older vintage, and they work a little bit differently because, on a physical keyboard, you have to hold down the Ctrl key as you type the hot key letter. I intentionally use the convention of capitalizing the initial letters of all the main words of a dialog box option to help you differentiate the name of the option from the rest of the text describing its use. The following icons are strategically placed in the margins throughout all eight books in this volume.

Their purpose is to get your attention, and each has its own way of doing that. I reserve this icon for those times when you can lose data and otherwise screw up your spreadsheet.

You may want to skip these sections or, at least, read them when no one else is around. Which book you go to after that is a matter of personal interest and need. Excel relies primarily on the onscreen element called the Ribbon, which is the means by which you select the vast majority of Excel commands. In addition, Excel sports a single toolbar the Quick Access toolbar , some context-sensitive buttons and command bars in the form of the Quick Analysis tool and mini-bar, along with a number of task panes such as Clipboard, Research, Thesaurus, and Selection to name a few.

Among the features supported when selecting certain style and formatting commands is the Live Preview, which shows you how your actual worksheet data will appear in a particular font, table formatting, and so on before you actually apply it. Excel also supports an honest-to-goodness Page Layout view that displays rulers and margins along with headers and footers for every worksheet. Page Layout view has a zoom slider at the bottom of the screen that enables you to zoom in and out on the spreadsheet data instantly.

The Backstage view attached to the File tab on the Excel Ribbon enables you to get at-a-glance information about your spreadsheet files as well as save, share, preview, and print them.

Gone entirely are the contoured command buttons and color-filled Ribbon and pull-down menu graphics along with any hint of the gradients and shading so prevalent in the earlier versions.

The Excel screen is so stark that even its worksheet column and row borders lack any color, and the shading is reserved for only the columns and rows that are currently selected in the worksheet itself. This new look and feel for Excel indeed, all the Office apps is all part of the Windows 8 user experience.

This latest version of the Windows operating system was developed primarily with tablets and smartphones in mind, devices where touch often is the means of selecting and manipulating screen objects. With an eye toward making this touch experience as satisfying as possible, Microsoft redesigned the interface of both its new operating system and Office application programs: It attempted to reduce the graphical complexity of many screen elements as well as make them as responsive as possible on touchscreen devices.

When you first launch Excel , the program opens up an Excel Start screen similar to the one shown in Figure This screen is divided into two panes. The left pane lists recently opened workbooks and contains an Open Other Workbooks link. The right pane contains a Search Online Templates text box with links to common searches Budget, Invoice, Calendars, and so on followed by your user account name, e-mail, and photo, if you use one.

Below you see thumbnails of various different templates that you can use in opening a new Excel workbook file. Figure The Excel program window as it appears immediately after launching the program.

The first template thumbnail displayed here is called Blank Workbook, and you select this thumbnail to start a new spreadsheet of your own design. The second thumbnail is called Take a Tour, and you select this thumbnail to open a workbook with five worksheets that enable you to play around with several of the nifty new features in Excel When you click this thumbnail, Excel opens a new Welcome to Excel workbook where you can experiment with using the new Flash Fill feature to fill in a series of data entries; the Quick Analysis tool to preview the formatting, charts, totals, pivot tables, and sparklines you can add to a table of data; and the Recommended Charts command to create a new chart, all with a minimum of effort.

Following the Blank Workbook and Take a Tour template thumbnails, you find all sorts of standard templates that you can select to use as the basis for new worksheets. These templates run the gamut from budget spreadsheets to academic calendars. See Book II, Chapter 1 for more on creating new workbooks from ready-made and custom templates.

When you first open a new, blank workbook, Excel opens up a single worksheet with the generic name, Sheet1 in a new workbook file with the generic filename, Book1 inside a program window such as the one shown in Figure The Excel program window containing this worksheet of the workbook is made up of the following components:. You can also click the Customize Quick Access Toolbar button to the immediate right of the Redo button to open a drop-down menu containing additional common commands such New, Open, Quick Print, and so on, as well as to customize the toolbar, change its position, and minimize the Ribbon.

They are arranged into a series of tabs ranging from Home through View. You use a horizontal scroll bar on the bottom to move left and right through the sheet and a vertical scroll bar on the right edge to move up and down through the sheet. Tap this button followed by the Touch option on its drop-down menu to spread out the tabs and their command buttons on the Ribbon.

That way you have a fighting chance of correctly selecting them with your finger or stylus. Figure The Excel program window as it appears after first opening a blank workbook when both Ribbon tabs and commands are displayed. At the top of the Excel program window, immediately below the Excel program button and the Save button on the Quick Access toolbar, you find the File menu button the green one with File in white letters to the immediate left of the Home tab.

Keep in mind, however, that this important file control is technically a command button that, when clicked, leads directly to a totally new screen with the Backstage view. This screen has its own menu options but contains no Ribbon command buttons whatsoever. Figure The Excel Backstage view displaying the Info screen with permissions, distribution, version commands, and more.

On the right side of the Info screen, you see a list of various and sundry bits of information about the file:. To edit or add to the Title, Tags, or Categories properties, click the appropriate text box and begin typing.

To add or change additional file properties, including the Company, Comments, and Status properties, click the Properties drop-down button and then select Show Document Panel or Advanced Properties from its drop-down menu. Select Show Document Panel to open the Document panel in the regular worksheet window where you can edit properties such as Author, Title, Subject, and Keywords and to add comments.

To add an author to the workbook file, click the Add an Author link that appears beneath the name of the current author. Select it to open the folder containing the current workbook file, where you can find associated workbook files to work with. Immediately below the Info option at the very top of the File menu, you find the commands you commonly need for working with Excel workbook files, such as creating new workbook files as well as saving, opening, and closing files.

The New command immediately below Info displays a New screen, which, just like the Excel Start screen, displays a thumbnail list of all the available spreadsheet templates. See Book II, Chapter 1 for more on creating and using workbook templates.

Beneath the Save As command you find the Print option that, when selected, displays a Print screen. Below the Print command you find the Share option, which displays a list of commands for sharing your workbook files online.

See Book IV, Chapter 4 for more about sharing workbook files online as well as converting them to other file formats. Below the Close option that is used to close a workbook file hopefully, after saving all your edits on the File menu, you find the Account option.

You can use this option to review account-related information on the Backstage Account screen. When displayed, the Account screen gives you both user and product information. These services include social media sites such as Facebook, Twitter, and LinkedIn, as well as the more corporate services such as your SkyDrive, SharePoint team site, and Office account.

To manage which accounts appear on the list, highlight the name and click the Remove button to take it off the list. To manage the settings for a particular service, click the Manage button and then edit the settings online. By default, Office uses a Clouds pattern. You can change the background by selecting a new pattern from the Office Background drop-down menu on the Excel Account screen or have no pattern displayed by selecting None from the menu. Just be aware that any change you make here affects the title areas of all the Office programs you run on your device not just the Excel program window.

On the right side of the Account screen, you find the Product information. Here you can see the activation status of your Office programs as well as review the version number of Excel that is installed on your device. Because many licenses allow up to five installations of Office on different devices desktop computer, laptop, Windows tablet, and smartphone, for example , you can select the Show Additional Licensing Information link and then click the Manage Account link that appears to go online.

There, you can check how many Office installations you still have available and, if need be, manage the devices on which Office is activated. The Ribbon shown in Figure groups related commands together with the goal of showing you all the most commonly used options needed to perform a particular Excel task. Note that many command buttons on certain tabs of the Excel Ribbon are organized into mini-toolbars with related settings. To get more of the Worksheet area displayed in the program window, you can minimize the Ribbon so that only its tabs are displayed.

In fact, this Tabs display option is the default setting for Excel running on touchscreen computers like the Microsoft Surface tablet. When you work in Excel with the Ribbon minimized, the Ribbon expands each time you select one of its tabs to show its command buttons, but that tab stays open only until you select one of its command buttons. The moment you select a command button, Excel immediately minimizes the Ribbon again so that only the tabs display.

Note, however, that when Excel expands a tab on the collapsed Ribbon, the Ribbon tab overlaps the top of the worksheet, obscuring the header with the column letters as well as the first couple of rows of the worksheet itself.

See the section on formatting cells with the mini-bar in Book II, Chapter 2 for details. The very first time you launch Excel and open a new workbook, the Ribbon contains the following seven tabs, proceeding from left to right:. Note that this tab also contains a Solutions group when you activate certain add-in programs, such as Conditional Sum and Euro Currency Tools — see Book I, Chapter 2 for more on Excel add-ins.

This tab is arranged into the Proofing, Language, Comments, and Changes groups. Although these seven tabs are the standard ones on the Ribbon, they are not the only tabs that can appear in this area.

The name of the contextual tools for the selected object appears immediately above the tab or tabs associated with the tools. This tab contains all the command buttons normally needed to create, play, and edit macros as well as to import and map XML files.

To add the Developer tab to the Excel Ribbon, follow these steps:. Select the Customize Ribbon option in the Excel Options dialog box and then click the Developer check box under Main Tabs in the Customize the Ribbon list box on the right. Click OK to finish. For example, when I use Excel on my Microsoft Surface tablet with its touch cover equipped with both keyboard and touchpad connected, I select commands from the Excel Ribbon more or less the same way I do when running Excel on my Windows desktop computer equipped with a standalone physical keyboard and mouse or on my Windows 8 laptop computer with its built-in physical keyboard and track pad.

The most direct method for selecting Ribbon commands equipped with a physical keyboard and mouse is to click the tab that contains the command button you want and then click that button in its group. For example, to insert an online image into your spreadsheet, you click the Insert tab and then click the Illustrations button followed by the Online Pictures button to open the Insert Pictures dialog box. Excel then displays all the command button hot keys next to their buttons, along with the hot keys for the Dialog Box launchers in any group on that tab.

See Figure To select a command button or Dialog Box launcher, simply type its hot key letter. Figure When you select a Ribbon tab by pressing Alt plus the hot key assigned to that tab, Excel displays the hot keys for its command buttons.

If you know the old Excel shortcut keys from versions prior to Excel , you can still use them. When selecting Ribbon commands on a touchscreen device without access to a physical keyboard and mouse or touchpad, you are limited to selecting commands directly by touch. Before trying to select Excel Ribbon commands by touch, however, you definitely want to turn on touch mode in Excel When you first begin using Excel , the Quick Access toolbar contains only the following three or four buttons:.

Given all the different choices for selecting stuff in Excel, you need to be aware of a few click-and-drag conventions used throughout this book:. On a touchscreen device, you tap the first cell and then drag one of the selection handles the circle that appears in the upper-left or lower-right corner of the selected cell to make the selection.

The Quick Access toolbar is very customizable because you can easily add any Ribbon command to it. To display the toolbar beneath the Ribbon above the Formula bar, click the Customize Quick Access Toolbar button the drop-down button to the direct right of the toolbar with a horizontal bar above a down-pointing triangle and then select Show Below the Ribbon from its drop-down menu. The Formula bar displays the cell address and the contents of the current cell.

The address of this cell is determined by its column letter s followed immediately by the row number, as in cell A1, the very first cell of each worksheet at the intersection of column A and row 1, or cell XFD, the very last of each Excel worksheet at the intersection of column XFD and row The contents of the current cell are determined by the type of entry you make there: text or numbers, if you just enter a heading or particular value, and the nuts and bolts of a formula, if you enter a calculation there.

At that time, its Cancel an X and its Enter a check mark buttons appear in between them. This area contains a Formula Bar button on the far right that enables you to expand its display to show really long formulas that span more than a single row and then to contract the Cell contents area back to its normal single row.

Excel All In One For Dummies : Free Download, Borrow, and Streaming : Internet Archive.Excel® ALL‐IN‐ONE For Dummies – PDF Drive

Name First Last. Enter Email Confirm Email. This field is for validation purposes and should be left unchanged. Description of this book. We will be happy to hear your thoughts. Leave a reply Cancel reply You must be logged in to post a comment. About Us. Enter your email address: Delivered by FeedBurner. Login ID. Remember Me. Forgot Password? Or connect using your social account.

Don’t have an account yet? Register Now. Register New Account. Password Minimum 6 symbols. Confirm password. Sign up. Already have an account? Password Lost Password? Remember me. Don’t have an account? This book is all about calculations and building the formulas that do them.

Chapter 2 takes up the subject of preventing formula errors from occurring and, barring that, how to track them down and eliminate them from the spreadsheet. This chapter also includes information on circular references in formulas and how you can sometimes use them to your advantage. Chapters 3 through 6 concentrate on how to use different types of built-in functions. Chapter 3 covers the use of date and time functions, not only so you know what day and time it is, but actually put this knowledge to good use in formulas that calculate elapsed time.

Chapter 4 takes up the financial functions in Excel and shows you how you can use them to both reveal and determine the monetary health of your business.

Chapter 5 is concerned with math and statistical functions of which there are plenty. Chapter 6 introduces you to the powerful group of lookup, information, and text functions. Here, you find out how to build formulas that automate data entry by returning values from a lookup table, get the lowdown on any cell in the worksheet, and combine your favorite pieces of text.

Book IV looks at the ways you can share your spreadsheet data with others. Chapter 1 covers the important issue of security in your spreadsheets. Here, you find out how you can protect your data so that only those to whom you give permission can open or make changes to their contents. Chapter 2 takes up the subject of building and using hyperlinks in your Excel spreadsheets the same kind of links that you know and love on web pages on the World Wide Web.

This chapter covers how to create hyperlinks for moving from worksheet to worksheet within the same Excel file as well as for opening other documents on your hard drive, or connecting to the Internet and browsing to a favorite web page.

It also covers techniques for reviewing and reconciling the suggested changes. Chapter 4 is concerned with sharing spreadsheet data with other programs that you use. It looks specifically at how you can share data with other Office programs such as Microsoft Word, PowerPoint, and Outlook. This chapter also discusses the variety of ways to share your workbooks files, all the way from inviting people to review or even edit them from your SkyDrive, attaching them to e-mail and instant messages, presenting them in online meetings, to publishing them on your social network pages such as Facebook, LinkedIn, Twitter, and the like.

Book V focuses on the graphical aspects of Excel. Chapter 1 covers charting your spreadsheet data in some depth. Chapter 2 introduces you to all the other kinds of graphics that you can have in your spreadsheets. These include graphic objects that you draw as well as graphic images that you import, including clip art included in Microsoft Office, as well as digital pictures and images imported and created with other hardware and software connected to your computer.

Book VI is concerned with the ins and outs of using Excel to maintain large amounts of data in what are known as databases or, more commonly, data lists. Chapter 1 gives you basic information on how to set up a data list and add your data to it. This chapter also gives you information on how to reorganize the data list through sorting and how to total its numerical data with the Subtotal feature.

Chapter 1 looks at the various ways to perform what-if scenarios in Excel. These include analyses with one- and two-input variable data tables, doing goal seeking, setting a series of different possible scenarios, and using the Solver add-in. Chapter 2 is concerned with the topic of creating special data summaries called pivot tables that enable you to analyze large amounts of data in an extremely compact and modifiable format. Here, you find out how to create and manipulate pivot tables as well as build pivot charts that depict the summary information graphically.

These conventions deal primarily with Ribbon command sequences and shortcut or hot key sequences that you encounter. Excel is a sophisticated program that uses the Ribbon interface first introduced in Excel In Chapter 1, I explain all about this Ribbon interface and how to get comfortable with its command structure. Throughout the book, you may find Ribbon command sequences using the shorthand developed by Microsoft whereby the name on the tab on the Ribbon and the command button you select are separated by arrows, as in.

This is shorthand for the Ribbon command that copies whatever cells or graphics are currently selected to the Windows Clipboard. Some of the Ribbon command sequences involve not only selecting a command button on a tab but then also selecting an item on a drop-down menu. In this case, the drop-down menu command follows the name of the tab and command button, all separated by vertical bars, as in.

This book renders messages that you see onscreen like this:. This is the message that tells you that Excel is in manual recalculation mode after using the earlier Ribbon command sequence and that one or more of the formulas in your worksheet are not up to date and are in sore need of recalculation. Occasionally I give you a hot key combination that you can press in order to choose a command from the keyboard rather than clicking buttons on the Ribbon with the mouse.

Both of these hot key combos save workbook changes. With the Alt key combos, you press the Alt key until the hot key letters appear in little squares all along the Ribbon.

At that point, you can release the Alt key and start typing the hot key letters. Hot key combos that use the Ctrl key are of an older vintage, and they work a little bit differently because, on a physical keyboard, you have to hold down the Ctrl key as you type the hot key letter. I intentionally use the convention of capitalizing the initial letters of all the main words of a dialog box option to help you differentiate the name of the option from the rest of the text describing its use.

The following icons are strategically placed in the margins throughout all eight books in this volume. Their purpose is to get your attention, and each has its own way of doing that. I reserve this icon for those times when you can lose data and otherwise screw up your spreadsheet. You may want to skip these sections or, at least, read them when no one else is around.

Which book you go to after that is a matter of personal interest and need. Excel relies primarily on the onscreen element called the Ribbon, which is the means by which you select the vast majority of Excel commands. In addition, Excel sports a single toolbar the Quick Access toolbar , some context-sensitive buttons and command bars in the form of the Quick Analysis tool and mini-bar, along with a number of task panes such as Clipboard, Research, Thesaurus, and Selection to name a few.

Excel also supports an honest-to-goodness Page Layout view that displays rulers and margins along with headers and footers for every worksheet. Page Layout view has a zoom slider at the bottom of the screen that enables you to zoom in and out on the spreadsheet data instantly.

The Backstage view attached to the File tab on the Excel Ribbon enables you to get at-a-glance information about your spreadsheet files as well as save, share, preview, and print them. Gone entirely are the contoured command buttons and color-filled Ribbon and pull-down menu graphics along with any hint of the gradients and shading so prevalent in the earlier versions.

This new look and feel for Excel indeed, all the Office apps is all part of the Windows 8 user experience. This latest version of the Windows operating system was developed primarily with tablets and smartphones in mind, devices where touch often is the means of selecting and manipulating screen objects. With an eye toward making this touch experience as satisfying as possible, Microsoft redesigned the interface of both its new operating system and Office application programs: It attempted to reduce the graphical complexity of many screen elements as well as make them as responsive as possible on touchscreen devices.

The result is a snappy Excel , regardless of what kind of hardware you run it on. Excel features a green color long associated with the program. This is in stark contrast to the last few versions of Excel where the screen elements were all predominately blue, the color traditionally associated with Microsoft Word. When you first launch Excel , the program opens up an Excel Start screen similar to the one shown in Figure This screen is divided into two panes.

The left pane lists recently opened workbooks and contains an Open Other Workbooks link. The right pane contains a Search Online Templates text box with links to common searches Budget, Invoice, Calendars, and so on followed by your user account name, e-mail, and photo, if you use one. Below you see thumbnails of various different templates that you can use in opening a new Excel workbook file.

Figure The Excel program window as it appears immediately after launching the program. The first template thumbnail displayed here is called Blank Workbook, and you select this thumbnail to start a new spreadsheet of your own design. The second thumbnail is called Take a Tour, and you select this thumbnail to open a workbook with five worksheets that enable you to play around with several of the nifty new features in Excel When you click this thumbnail, Excel opens a new Welcome to Excel workbook where you can experiment with using the new Flash Fill feature to fill in a series of data entries; the Quick Analysis tool to preview the formatting, charts, totals, pivot tables, and sparklines you can add to a table of data; and the Recommended Charts command to create a new chart, all with a minimum of effort.

Following the Blank Workbook and Take a Tour template thumbnails, you find all sorts of standard templates that you can select to use as the basis for new worksheets.

These templates run the gamut from budget spreadsheets to academic calendars. See Book II, Chapter 1 for more on creating new workbooks from ready-made and custom templates. When you first open a new, blank workbook, Excel opens up a single worksheet with the generic name, Sheet1 in a new workbook file with the generic filename, Book1 inside a program window such as the one shown in Figure The Excel program window containing this worksheet of the workbook is made up of the following components:.

You can also click the Customize Quick Access Toolbar button to the immediate right of the Redo button to open a drop-down menu containing additional common commands such New, Open, Quick Print, and so on, as well as to customize the toolbar, change its position, and minimize the Ribbon. They are arranged into a series of tabs ranging from Home through View. You use a horizontal scroll bar on the bottom to move left and right through the sheet and a vertical scroll bar on the right edge to move up and down through the sheet.

Tap this button followed by the Touch option on its drop-down menu to spread out the tabs and their command buttons on the Ribbon. That way you have a fighting chance of correctly selecting them with your finger or stylus. Figure The Excel program window as it appears after first opening a blank workbook when both Ribbon tabs and commands are displayed. At the top of the Excel program window, immediately below the Excel program button and the Save button on the Quick Access toolbar, you find the File menu button the green one with File in white letters to the immediate left of the Home tab.

When you click the File menu button, the Excel Backstage view appears. The screen in this view contains a menu of file-related options running down a column on the left side and, depending upon which option is selected, some panels containing both at-a-glance information and further command options. Keep in mind, however, that this important file control is technically a command button that, when clicked, leads directly to a totally new screen with the Backstage view.

This screen has its own menu options but contains no Ribbon command buttons whatsoever. Figure The Excel Backstage view displaying the Info screen with permissions, distribution, version commands, and more. On the right side of the Info screen, you see a list of various and sundry bits of information about the file:. To edit or add to the Title, Tags, or Categories properties, click the appropriate text box and begin typing. To add or change additional file properties, including the Company, Comments, and Status properties, click the Properties drop-down button and then select Show Document Panel or Advanced Properties from its drop-down menu.

Select Show Document Panel to open the Document panel in the regular worksheet window where you can edit properties such as Author, Title, Subject, and Keywords and to add comments.

Immediately below the Info option at the very top of the File menu, you find the commands you commonly need for working with Excel workbook files, such as creating new workbook files as well as saving, opening, and closing files. The New command immediately below Info displays a New screen, which, just like the Excel Start screen, displays a thumbnail list of all the available spreadsheet templates. See Book II, Chapter 1 for more on creating and using workbook templates.

Beneath this, you find an Export option used to open the Export screen, where you find options for converting your workbooks to other file types as well as controlling the browsing options when the workbook is viewed online in a web browser. See Book IV, Chapter 4 for more about sharing workbook files online as well as converting them to other file formats. Below the Close option that is used to close a workbook file hopefully, after saving all your edits on the File menu, you find the Account option.

Just be aware that any change you make here affects the title areas of all the Office programs you run on your device not just the Excel program window. On the right side of the Account screen, you find the Product information. Here you can see the activation status of your Office programs as well as review the version number of Excel that is installed on your device. Because many licenses allow up to five installations of Office on different devices desktop computer, laptop, Windows tablet, and smartphone, for example , you can select the Show Additional Licensing Information link and then click the Manage Account link that appears to go online.

Note that many command buttons on certain tabs of the Excel Ribbon are organized into mini-toolbars with related settings. To get more of the Worksheet area displayed in the program window, you can minimize the Ribbon so that only its tabs are displayed. In fact, this Tabs display option is the default setting for Excel running on touchscreen computers like the Microsoft Surface tablet. When you work in Excel with the Ribbon minimized, the Ribbon expands each time you select one of its tabs to show its command buttons, but that tab stays open only until you select one of its command buttons.

The moment you select a command button, Excel immediately minimizes the Ribbon again so that only the tabs display. Note, however, that when Excel expands a tab on the collapsed Ribbon, the Ribbon tab overlaps the top of the worksheet, obscuring the header with the column letters as well as the first couple of rows of the worksheet itself.

Note that this tab also contains a Solutions group when you activate certain add-in programs, such as Conditional Sum and Euro Currency Tools — see Book I, Chapter 2 for more on Excel add-ins.

This tab is arranged into the Proofing, Language, Comments, and Changes groups. Although these seven tabs are the standard ones on the Ribbon, they are not the only tabs that can appear in this area. The name of the contextual tools for the selected object appears immediately above the tab or tabs associated with the tools. This tab contains all the command buttons normally needed to create, play, and edit macros as well as to import and map XML files.

Click OK to finish. For example, when I use Excel on my Microsoft Surface tablet with its touch cover equipped with both keyboard and touchpad connected, I select commands from the Excel Ribbon more or less the same way I do when running Excel on my Windows desktop computer equipped with a standalone physical keyboard and mouse or on my Windows 8 laptop computer with its built-in physical keyboard and track pad.

Excel then displays all the command button hot keys next to their buttons, along with the hot keys for the Dialog Box launchers in any group on that tab. See Figure To select a command button or Dialog Box launcher, simply type its hot key letter. Figure When you select a Ribbon tab by pressing Alt plus the hot key assigned to that tab, Excel displays the hot keys for its command buttons.

The Formula bar displays the cell address and the contents of the current cell. The address of this cell is determined by its column letter s followed immediately by the row number, as in cell A1, the very first cell of each worksheet at the intersection of column A and row 1, or cell XFD, the very last of each Excel worksheet at the intersection of column XFD and row The contents of the current cell are determined by the type of entry you make there: text or numbers, if you just enter a heading or particular value, and the nuts and bolts of a formula, if you enter a calculation there.

At the end of this letter tripling, the 16,th and last column of the worksheet ends up being XFD, so that the last cell in the 1,,th row has the cell address XFD

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